Finance automation

Automate the paper trail. Keep the audit trail.

AP/AR teams spend 40% of their month re-keying data from invoices, receipts, and statements into ERPs — then produce reconciliation errors anyway. fluex extracts, validates, GL-codes, and routes every document automatically so your team focuses on exceptions, not data entry.

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The challenge

Why month-end close still takes a week.

Manual data entry at scale

AP teams re-key vendor names, invoice numbers, amounts, and GL codes for every invoice — compounding error rates across thousands of documents per month.

Reconciliation errors at close

Discrepancies between invoices, POs, and receipts aren't discovered until month-end reconciliation — too late to dispute without damaging supplier relationships.

Audit evidence gaps

SOX and external audits require full evidence of every transaction decision. Manually assembled audit packages take days to produce and are prone to gaps.

How fluex helps

From invoice inbox to ERP without touching it.

fluex extracts every field from every invoice, suggests GL codes and cost centres, validates against your PO register, and pushes results directly to your ERP — with a complete audit trail included.

GL-code suggestion and cost-centre tagging — extracted invoice data maps to your chart of accounts automatically, with override capability for edge cases.
Pre-built ERP connectors — direct push to NetSuite, QuickBooks, Xero, SAP, and Oracle. No custom integration work required.
SOX-ready audit trail — every document decision (extracted value, confidence score, reviewer, timestamp) is permanently logged and exportable for any audit without manual evidence gathering.
Exception-only human review — low-confidence extractions and matched-against-PO discrepancies surface to reviewers. Everything else flows straight through.

Invoice → ERP pipeline result

vendorAcme Supplies, Inc.

amountUS$ 23,450.00

taxUS$ 2,110.50 (sales tax)

gl_code6200 — Services

cost_centreMarketing — NY

po_match✓ PO-2026-0311

statusauto-approved → NetSuite

40%

Reduction in AP team processing time

99.5%

Extraction accuracy on invoices

100%

Decisions logged — SOX-ready on day one

ERP connectors — SAP, NetSuite, Xero +

AP/AR specifics

Three-way match. Done.

Finance automation isn't OCR — it's a workflow. Extraction is one step. Three-way match against POs and goods receipt. GL coding by category. Variance detection at the line-item level. Approval routing by amount. Exception handler queues for the 5-10% of invoices that need human eyes. fluex bundles all of it into one platform; the alternative is gluing five vendors together.

Three-way match engine

Invoice ↔ PO ↔ goods receipt note. Line-item granularity. Configurable tolerance thresholds. Exceptions routed automatically.

GL coding rules engine

Vendor-specific GL accounts, cost centers, and tax codes. Learnable per-vendor coding from your historical entries. Auditable rule application.

Approval routing

Configurable workflows by amount, GL account, or vendor. Slack / email / in-app notifications. Escalation if approver SLA misses.

Exception queue

5-10% of invoices need human review. The exception queue surfaces them with the failing rule highlighted, ready for a single-click resolution.

ERP integrations

Pushes data where it already lives.

fluex doesn't replace your ERP — it removes the data-entry layer between AP teams and the ERP. Native integrations exist for every major financial system; custom integrations ship in days, not months.

NetSuite — Bi-directional sync. Vendor records, GL accounts, cost centers pulled in. Approved invoices pushed as Vendor Bills with attachments.
SAP S/4HANA — OData-based integration. Supports company codes, cost centers, profit centers, tax codes. Works with both on-prem ECC and cloud S/4.
Oracle Cloud ERP — REST + OAuth integration. Supplier hierarchy, segment-based GL coding, and Oracle's approval workflows mirrored in fluex's review UI.
Workday Financials — Customer Central integration. Supplier invoice records created with full line-item detail and matching attachments.
Microsoft Dynamics 365 — Common Data Service integration. Vendor invoices created with line-level detail; PowerAutomate flows can extend the workflow.

FAQ

Common questions.

How does fluex handle the 5% of invoices with weird formats?

The exception queue. fluex's confidence score per field flags low-confidence extractions; they go into a queue with the document, the extracted fields, and the failing validation rule highlighted. Most exceptions resolve in under 30 seconds — much faster than re-keying the whole invoice.

Do we have to replace our existing ERP?

No. fluex sits in front of the ERP as a document-to-data layer. The ERP stays the system of record; fluex eliminates the data-entry workflow between AP and the ERP. Most customers' ERPs are unchanged after fluex deployment.

How does GL coding actually work?

fluex learns from your historical bills and invoices. After roughly 200 documents per vendor, the system suggests GL accounts, cost centers, and tax codes with high confidence. The learning is per-tenant — your patterns aren't shared with other customers.

Can we audit GL coding decisions?

Yes. Every coding decision is logged with the rule that produced it (system, learned, manual override). Auditors can pull a sample and trace each line back to source.

What's the typical deployment timeline?

Mid-market: 4-6 weeks including ERP integration, vendor master sync, and a 4-week parallel run with the existing process. Enterprise: 8-12 weeks with custom workflow configurations.